TIPS FOR WRITING THANK YOU LETTERS
BY ST. ROSE COLLEGE
Courtesy of www.worktree.com
It is proper business etiquette
to send thank you letters, but many people overlook this matter of courtesy.
A thank you letter can make you stand out from the other candidates
competing for jobs, and in this tight job market, it is wise to consider
every tool that will give you an advantage.
To be effective, a thank
you note should be sent before the hiring decision has been made, so
it is best to mail it as soon as possible after the interview. When
you send a thank you letter, you give the interviewer a chance to remember
you (imagine having interviewed 10-15 candidates for a position, and
then trying to distinguish each one after the interviews and trying
to remember the specifics about each person). It is your opportunity
to mention any important information you forgot to discuss during the
A thank you letter allows
you to explain, restate, or clear up any potential misunderstandings.
In addition, you can redirect your marketing campaign by focusing on
something that you learned during the interview and re-emphasizing your
strengths, accomplishments and skills. Sending a thank you letter shows
the interviewer that you are a professional who is concerned about details.
In the end, the thank you letter is your last chance to leave a good
There are several situations
that require a thank you letter:
• After an employment interview.
• When someone provides you with job search assistance such as
referring you to an employer, providing a network contact, or speaking
on your behalf to a prospective employer.
• After an informational interview, company visit, or other career
Try to follow these hints
when writing thank you letters:
Keep your letters short and simple - usually one page is enough.
• Help the interviewer remember you by referring to specific points
discussed in your interview: show that you were listening and mention
something that will refresh the interviewer's memory of you.
Be sure your letters are professional, for example: typed, no errors,
on quality paper, etc.
Send your letter within one day - do not put it off!
• Emphasize your qualifications, especially those that are most
relevant to the position.
• Provide any information that was overlooked during the interview
or that which was specifically requested by the interviewer.
• Express your continued interest and enthusiasm for the position.
Remember, very few people bother to send thank you letters - this can
be your edge!
Generally, your thank you
letters should include the following information:
Thank the interviewer for taking the time to meet with you (mention
the date). Remind him/her of the position for which you interviewed.
Restate your interest in the position and the company/school/organization.
Mention something you learned from the interview or comment on something
of importance that you discussed. Again, emphasize your strengths, experiences,
skills, accomplishments and slant them towards the points that the interviewer
considered the most important for the position.
Once again, thank the interviewer for his/her time and consideration.
If appropriate, close with a suggestion for further action (if a second
interview is a possibility), or mention that you will follow up with
a phone call in a few days. Provide your phone number and the hours
you can best be reached.
THANK YOU LETTER
(Modified Block Format)
Albany, NY 12200
October 8, 1996
Ms. Janet Jones
Director of Research and Development
ACME Computer Company
1234 Central Avenue
Albany, NY 12204
Dear Ms. Jones:
I wanted to take this opportunity to thank you for interviewing me for
the position of Senior Programmer in your Research and Development department.
I enjoyed meeting with you and I learned a great deal about the ACME
This position sounds very interesting and I am confident that my education
and experience have provided me with the qualifications necessary to
work effectively with your team. I am especially pleased to know that
you use the Quadrini programming language, since I completed two courses
in it and I have used it extensively during my internship at General
Once again, thank you for the opportunity to interview for a position
with your company. I am excited about the prospect of working with such
a dedicated team of professionals. If you request any additional information,
please do not hesitate to contact me. Thank you for your time and consideration,
and I look forward to hearing from you.
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